The Evaluation Process

Call and provide us with your child’s insurance information, pediatrician information and any diagnosis information.

*This entire process usually only takes 1-2 weeks. Please note that some insurance policies require an authorization. This is typically not the case with private insurance companies; however, we do occasionally run into this. If this happens, there can be a longer wait time depending on how quickly your insurance takes to authorize evaluations and/or therapy.

Provide us with your child’s Medicaid insurance information, pediatrician information and diagnosis information.

This is a collaborative process between our office and your child’s pediatrician.

• We will notify you once we receive the authorization to schedule the evaluation
• Testing can take anywhere from 1-2 hours depending on the client's needs
• Caregivers will fill out history forms and provide any other information/documentation requested by the speech therapist.  (These forms must be turned in before the evaluation is scheduled) 

• The speech therapist will compile the client’s testing information, with all other information provided and write a detailed report.
• If the client shows a need for speech therapy services, we will call and discuss this with you and proceed to the next step.

 This is again a collaborative process between our office and the client and their primary doctor.

Depending on the needs of the client, we will discuss how often your child needs speech therapy.

 *There are 2 authorizations required for this entire process, each authorization process usually takes 1-2 weeks. Please note, this process may take longer depending on how quickly your child’s pediatrician completes their required steps. We work with your child’s doctors to keep this timeline as short as possible.

• Provide us with the client’s HCS/TxHL/CLASS information, pediatrician information and diagnosis information.
• If we are not already contracted with your provider we will contact them for a new contract

Your provider adds hours to your IPC plan and notifies us we are clear to complete the evaluation. We usually request 6.0 hours for the evaluation. This covers not only the actual in person evaluation but also the writing of the report, plan of care and reviewing results.

• We will notify you once we receive the authorization to schedule the evaluation
• Testing can take anywhere from 1-2 hours depending on the client's needs
• Caregivers will fill out history forms and provide any other information/documentation requested by the speech therapist. (These forms must be turned in before the evaluation is scheduled) 

• The speech therapist will compile you’re the client’s testing information, with all other information provided and write a detailed report.
• If the client shows a need for speech therapy services, we will call and discuss this with you and proceed to the next step.

The report is sent to your provider, and we wait for hours to be added to the IPC plan. Once we are notified in writing (via email), that hours have been added to the plan we are ready to schedule therapy services. 

• Depending on the needs of the client, we will discuss how often your they need speech therapy.
• We will also discuss location options and availability

*Depending on how long contracting and adding hours to IPC plans take this process can take up to 30 days from time of referral